Operational automation for scaling Shopify stores
Six solutions addressing the specific, expensive coordination problems that emerge as a store moves from £1M to £20M in annual revenue.
Each is built for your workflow and integrated with your existing systems. We model the return against your own figures first, and if a solution does not pay back for your store, we say so.
The six solutions
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01
Ad Spend Control
Pauses campaigns on out-of-stock SKUs within minutes of the stockout, linking inventory position directly to Meta, Google and TikTok.
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02
Inventory Alert Triage
Reduces 200 daily notifications to five prioritised actions, each with a defined next step and an escalation path if unacknowledged.
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03
Inventory-Aware Messaging
Back-in-stock, cart and browse recovery that reads live stock before it sends, so an urgency message is only sent when the urgency is real.
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04
Multi-Warehouse Balancer
Monitors days of cover across every location and generates transfer orders before an imbalance becomes an emergency.
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05
Supplier Order Optimisation
Automated purchase orders built from sales velocity, lead time and geography rather than a fortnightly spreadsheet review.
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06
Return Processing Automation
Reduces return-to-resale from ten days to twenty-four hours, so stock re-enters inventory inside its selling window rather than after it.
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Pricing
Every engagement is an implementation fee plus a monthly retainer, contracted for the first twelve months and rolling monthly afterwards. You own the system outright — the retainer covers maintenance and adjustment, not access.
It covers monitoring, adjustment as your operations change, and support when a third-party system alters its behaviour without warning — which it will.
Every engagement opens with a diagnosis at £2,500, credited in full against implementation if you proceed. It produces the figures below in your own numbers rather than ours, and it may conclude that the build is not justified — we are paid the same either way. Enterprise diagnosis is quoted separately.
Single solutions
| Solution | Implementation | Retainer | Build |
|---|---|---|---|
| Ad Spend Control | £4,500 | £500 | 2–3 weeks |
| Inventory Alert Triage | £4,500 | £500 | 2–3 weeks |
| Inventory-Aware Messaging | £4,500 | £500 | 2–3 weeks |
| Multi-Warehouse Balancer | £4,500 | £500 | 3–4 weeks |
| Supplier Order Optimisation | £5,500 | £600 | 3–4 weeks |
| Return Processing Automation | £4,500 | £500 | 3–4 weeks |
Bundles
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Usual starting point
Essential
£8,000
Implementation. £800 monthly.
Suited to stores between £1M and £3M.
- Ad Spend Control
- Inventory Alert Triage
Where paid media sits below £75,000 monthly, we substitute Multi-Warehouse Balancer — or Inventory-Aware Messaging for single-location stores — at the same price.
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Growth
£16,000
Implementation. £1,300 monthly.
Suited to stores between £3M and £8M.
- Essential, plus Supplier Order Optimisation and Inventory-Aware Messaging
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Scale
£23,000
Implementation. £1,800 monthly.
Suited to stores above £8M.
- All six solutions
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Enterprise
From £30,000
Implementation. Retainer included.
Suited to stores with requirements the six do not cover.
- All six adapted to your workflow, plus bespoke automation outside the standard set, advanced reporting and dedicated implementation support
Bundle pricing is lower than the sum of its parts because shared discovery, shared integration work and a single deployment cost less than repeating them. The saving is the real efficiency, not a discount.
We do not publish a projected return for the bundles. Combined figures overlap — the same recovered spend appears under more than one heading — and the honest number depends entirely on your inventory profile, media spend and returns volume. The diagnosis produces it before you commit.
Common questions
How is this different from a Shopify app?
An app is built once for a hundred thousand stores. It handles the common case and fails on the edges, and you pay for it monthly for as long as you use it. Luxia builds for your specific workflow and systems. You own the result outright and there is no third-party licence.
How is this different from Shopify Flow?
Flow handles rules inside Shopify well. It does not read your warehouse system, your supplier feeds and your ad platforms simultaneously, and it cannot escalate when an alert goes unacknowledged. We build where Flow's ceiling is reached — and if Flow will do what you need, we will tell you before you have paid us anything.
Can we start with one solution and add others later?
Yes. Most engagements begin with a single solution, usually Ad Spend Control or Inventory Alert Triage, and expand once the first is measured.
How long does implementation take?
A single solution takes two to four weeks from data access, depending which one. Essential takes four to five weeks, Growth six to eight, Scale eight to ten. Integration complexity and the responsiveness of third-party systems are the usual variables.
What if we use unusual systems?
We integrate with anything offering an API or a structured data export. An unfamiliar system may extend the timeline. It rarely prevents implementation.
What does the diagnosis cost?
£2,500, credited in full against implementation if you proceed. Enterprise diagnosis is quoted separately. It replaces the modelled figures on these pages with your own, and it may conclude that the build is not justified — we are paid the same either way, which is the point of charging for it. If you would rather establish a rough figure first, the Operational Health Scorecard is free and takes about four minutes.
What does the monthly retainer cover?
Monitoring, adjustment as your operations change, and remediation when a third-party platform changes its API or behaviour. Automation is not a static asset; systems it depends on move underneath it.
Is the retainer compulsory?
It is contracted for the first twelve months, then rolls monthly and can be ended with notice. The first year is when platform changes and threshold drift are most likely, which is why it is not optional at the outset. You own the system regardless — the retainer buys maintenance, not access.
What if our workflow changes?
Minor adjustments are covered by the retainer. Substantial changes of scope are quoted separately.
Do you work with agencies?
Yes, on a white-label or co-branded basis. Partnership terms
Establish the figure for your store
The Operational Health Scorecard returns a modelled leakage figure in about four minutes.
No call required.
Take the Operational Health Scorecard